Frequently Asked Questions

  • How do I log into eCPS?
  • How do I apply for an NIH External Active Directory account?
  • What is NIH Federated Identity?
  • What happens if I use NIH Federated Identity Provider or Google (gmail)?
  • What if I have multiple accounts from different NIH Identity Providers?
  • What types of documents can I submit?
  • Where can I learn more about PDF documents?
  • How many documents do I need to submit?
  • What is the maximum upload size for proposal document(s)?
  • How do I submit a FASTTRACK Proposal?
  • Can I submit more than one proposal for a given solicitation?
  • Can I revise a previously submitted proposal?
  • Can I delete an uploaded proposal?
  • Can I withdraw an uploaded proposal?
  • Does eCPS save my prior proposal when I submit a revised proposal?
  • Where can I view a history of my previously submitted proposals?
  • What is My Submission History?
  • How does the Government know who to contact about my proposal?
  • What is a Proposal Name and how is it used?
  • Can I change the Proposal Name after I submit my proposal?
  • How can I tell if I successfully submitted my proposal?
  • Can I view proposals that I have submitted already? How?
  • Privacy Policy?
  • How do I log into eCPS?

    You can use an NIH External Active Directory {NIHExt} account to log in. However, if you already have an eRA Commons account and do not wish to create a new NIH External Active Directory account, you may use your eRA Commons account to log into eCPS. You can also use NIH Approved Login Provider like Google or a Partner Research Organization to login to the system.

    How do I apply for an NIH External Active Directory account?

    If you do not have an NIH External Active Directory Account, please click here to apply for a new account at least 3 business days prior to the closing date and time of the solicitation. If you have any questions/concerns please contact eCPS Admin.

    What is NIH Federated Identity?

    Federated Identity provides NIH staff with the means to collaborate with colleagues from outside NIH, including those from universities, other Department of Health and Human Services (HHS) Operating Divisions (OPDIVs), and other federal agencies. Learn more about NIH Federated Identity Service.

    What happens if I use NIH Federated Identity Provider or Google (gmail)?

    If you use NIH Approved Login Provider like Google or a Partner Research Organization, you will be navigated to their Login page. Under Federation, you can use your credentials from your own organization or Google to login to eCPS system. To completely logout of the system, you will see an additional message to remind you that you may need to sign out of your organization or Google account in addition to the NIH Federation Support System. Please be advised that NIH is not responsible for maintaining your Google or Partner Research Organization account information.

    What if I have multiple accounts from different NIH Identity Providers?

    If you have multiple accounts from different NIH Identity Providers, you can see submissions only for the same account you logged in with.

    What types of documents can I submit?

    You can only submit PDF documents, with the exception of the Electronic Cost Proposal Excel Workbook.

    Where can I learn more about PDF documents?

    Learn more about PDF technology at http://www.adobe.com/support/acrobat/ .

    How many documents do I need to submit?

    You must submit both a Technical Proposal, which consists of one PDF document, and a Business Proposal, which consists of one PDF document and one or more Excel Workbooks. In creating either your Business Proposal or Technical Proposal, you can merge multiple PDFs into one. Learn more about how to do this at Adobe Acrobat Help Resource Center: Create Merged PDFs and PDF packages.

    What is the maximum upload size for proposal document(s)?

    The maximum upload size for all proposal document(s) together is 387.19 MB

    How do I submit a FASTTRACK Proposal?

    If allowable by the topic, after successful submission of phase 1 proposal you can submit phase 2 proposal.

    Can I submit more than one proposal for a given solicitation?

    Yes. After successful submission of your 1st proposal, you may submit other proposals by clicking ‘Submit new/alternate proposal’.

    Can I revise a previously submitted proposal?

    Yes. You may submit proposal revisions until the closing date and time specified in the FedBizOpps solicitation.

    Does eCPS save my prior proposal when I submit a revised proposal?

    No. When you submit a revised proposal, the prior proposal submitted is overwritten.

    Can I delete an uploaded proposal?

    No. You cannot delete a proposal once it is uploaded. You can, however, revise your proposal up to the closing date and time specified in the FedBizOpps solicitation. For example, if you decide that of the two proposals you uploaded, Business Proposal and Technical Proposal, that the Business Proposal was unsatisfactory, you could upload a revised version of the Business Proposal.

    Can I withdraw an uploaded proposal?

    In order to withdraw an uploaded proposal, you will need to contact the Contracting Officer named in the solicitation.

    How does the Government know who to contact about my proposal?

    When you log in to eCPS, your name, telephone number, and e-mail address is automatically retrieved from your account. The Office of Acquisitions is able to see this information. Additionally, you are required to identify one or more individuals authorized to negotiate contracts on the Proposal Summary and Data Record, NIH-2043, in the Business Proposal.

    What is a Proposal Name and how is it used?

    A Proposal Name is a name that you assign to a proposal and it is used primarily to distinguish between two or more proposals that you submit for the same solicitation. (You still, however, need to enter a Proposal Name even if you upload only one proposal.) For instance, you may submit a primary proposal and name it "Primary Proposal" and a second, alternate proposal that you name "Alternate Proposal." The Proposal Name helps you to distinguish between the two so you can keep track of your submissions.

    For SBIR/STTR submissions, the ‘Proposal Name’ entered into eCPS for your proposal submission shall include, in order: (1) the Phase the proposal is for; (2) the name of the Offeror; (3) the NIH or CDC Awarding Component and the Topic being proposed under. Examples are as follows: Phase I_XYZ Company_NCIRD_Topic_031 and Phase II_XYZ Company_NIAID_Topic_038. For Fast Track proposal names, see FAQ "How do I submit a FAST TRACK Proposal?"

    Can I change the Proposal Name after I submit my proposal?

    Yes, up to the closing date and time specified in the FedBizOpps solicitation. From the "My Submission History" page, click Revise to the left of the appropriate Proposal Name, revise the Proposal Name, and then click "Update Proposal".

    Where can I view a history of my previously submitted proposals?

    You can find a listing of your previously submitted proposals under "My Submission History" after you have logged into eCPS.

    What is "My Submission History"?

    My Submission History page appears as a navigational item on the top bar next to the "All Active Solicitations" link only after you have logged into eCPS. It lists all proposals you've submitted for any given solicitation. You can revise your documents and Proposal Name from this table or submit a new proposal for the same solicitation if the closing date and time has not passed. You can not view the content of submitted documents.

    How can I tell if I successfully submitted my proposal?

    If your proposal submission is successful, the screen changes to reflect this with a "Congratulations..." message. Also, you may click the "My Submission History" item on the navigation bar to see a list of all of your successful proposal submissions. You are responsible for verifying the contents of your uploaded proposal by clicking on the file links after the "Congratulations..." message. If a virus or corrupt file is found after the upload your electronic proposal will not be accepted.

    Can I view proposals that I have submitted already? How?

    No, you can only view a listing of your submitted proposals on the 'My Submission History' page but you cannot view the PDFs or Excel files.

    Privacy Policy?

    Protecting your privacy is very important to us. Our Web site links to other National Institutes of Health (NIH) and federal agency sites. Once you leave the primary eCPS site, you are subject to the privacy policy for the site(s) you are visiting. We do not collect any personally identifiable information (PII) about you during your visit to NIH Web sites. We do, however, collect some data about your visit to our Web site to help us better understand how the public uses the site and how to make it more helpful. We collect information from visitors who read, browse, and/or download information from our Web site. NIH never collects information for commercial marketing or any purpose unrelated to the NIH mission and goals.