How To Submit an Electronic Proposal

  1. Log in to the NIH eCPS (electronic Contract Proposal Submission system) using your NIH External Active Directory account. If you do not have an NIH External Active Directory account, register to obtain an account. The registration process may take up to 3 business days. Note: If you already have an eRA Commons account, you may use this to log in instead of creating a new NIH External Active Directory account.
  2. The Technical Proposal, including all appendices, must be saved in a single PDF file. The Technical Proposal PDF file must enable word searches to the maximum extent practicable. Forms and/or documents requiring signature(s) may be scanned, but must be merged into the single Technical Proposal PDF file.
  3. The Business Proposal must be comprised of the following files:
    1. Required: A single PDF of your Business Proposal, including all attachments and/or appendices as required by the solicitation. The Business Proposal should be created in a PDF format that enables word searches to the maximum extent practicable. Forms and/or documents requiring signature(s) may be scanned, but must be merged into the single Business Proposal PDF file. Do NOT password-protect or encrypt the PDF file.
    2. Optional: Cost breakdown(s) as required by the solicitation, in its original Excel format, not the PDF format. The cost breakdown(s) in excel must be identical to the one(s) in the Business Proposal PDF.
  4. Click Submit a Proposal to the right of the solicitation for which you wish to submit a proposal from the eCPS "All Active Solicitations" page.
  5. Browse and select the Technical Proposal PDF, Business Proposal PDF, and Excel file(s).
  6. Enter a name for the proposal.
  7. Click Submit Proposal.
  8. Once you upload and submit your proposal, you can only revise your proposal by overwriting previously uploaded documents. You can find submissions to revise or view under My Submission History. You have up until the closing date and time of the solicitation to make as many revisions as you need.
  9. After the closing date and time, the system prevents further proposal submissions or revisions. You may still view your submissions after the proposal closing date and time under My Submission History.

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